Umalusi invites suitably qualified applicants to apply for their Receptionist vacancy. The Closing Date for applications is the 30th July 2024.
UMALUSI
APPLICATIONS ARE INVITED FROM SUITABLY QUALIFIED AND EXPERIENCED CANDIDATES TO APPLY THE FOLLOWING VACANT POSITIONS:
POSITION: RECEPTIONIST (2-YEAR FIXED TERM CONTRACT)
REFERENCE NUMBER: GOCEO/07/03
SALARY (PER ANNUM): R 222,957
DESIRED EXPERIENCE & QUALIFICATION
- NQF Level 4 qualification (SC, NSC NCV) or equivalent
- A diploma in Communications/Office Administration will be an added advantage
- At least one-year relevant experience in a similar environment and good computer skills will be added advantages.
- Communication skills (written and verbal)
- Strong computer skills
- Knowledge of principles and practices of basic office management
- Telephone etiquette
- Ability to manage the telephone system
- Experience in working on a switchboard
- Knowledge of education and training environment and NQF Levels.
DUTIES
- Answer telephone, screen and transfer calls to the relevant unit/person;
- Take and relay messages
- Provide information to callers
- Resolve telephonic calls where possible
- Deal with queries from the public and stakeholders
- Receive walk-in visitors
- Confirm reason for visit and call relevant employee to accompany person to the venue/office
- Receive mail and parcels, sign for receipt if applicable and forward to Registry (organize with the GA if heavy parcel)
- Liaise with external couriers regarding the collection of parcels destined for external recipients
- Manage the telephone management service/system
- Register new employees on the system and allocate a code and password for each person
- Draw reports for each individual at month-end. Forward reports to the relevant manager/employee to sign IOD in cases where the set minimum amount of calls (cost) is exceeded
- Do the scheduling of meetings for the meeting rooms/board rooms online
- Monitor attendance and cancellations of meetings
- Post schedules of meetings in the kitchen to ensure that the Housekeepers provide beverages, etc. for the meetings
- Ensure that the reception area is kept clean and tidy
- Liaise with dry cleaners regarding the collection, cleaning and return of table cloths, etc. where applicable.
Enquiries: HCM at (012) 030 0735/36
Applications may be submitted to the following e-mail address: Recruit.RECEPTION@umalusi.org.za
Umalusi Receptionist Vacancy
CLOSING DATE: 30 JULY 2024
EDUPSTAIRS IS A REGISTERED NON PROFIT ORGANISATION NPO No: 232 – 182, PUBLIC BENEFIT ORGANISATION (PBO): 930066984. EDUPSTAIRS DOES NOT, IN ANY WAY OR FORM, SOLICIT MONEY OR CV’S FROM PEOPLE FOR JOBS. PLEASE BE AWARE OF PHONY JOB POSTINGS AND RECRUITMENT FRAUD. FOR MORE INFORMATION VISIT OUR SCAM/FRAUD ALERT PAGE HERE
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