The Department of Traditional Affairs invites suitably qualified applicants to apply for their Administrative Assistant Vacancies (X3 Posts). The closing date for applications is the 17th May 2024
- POST 14/18: ADMINISTRATIVE ASSISTANT REF NO: 2024/09
- POST 14/19: ADMINISTRATIVE ASSISTANT REF NO: 2024/10
- POST 14/20: ADMINISTRATIVE ASSISTANT REF NO: 2024/11
Salary: R216 417 per annum (Level 05)
REQUIREMENTS:
- A Grade 12 Certificate or equivalent qualification with appropriate experience in office management and administration.
- A post-Matric qualification will serve as an added advantage.
Core competencies:
- Client orientation and customer focus.
- Honesty and integrity.
- Planning and organizing. Telephone etiquette.
- Computer literacy.
Technical Competencies:
- Office management and administration, secretarial functions, and general administration.
DUTIES:
The successful candidate will perform the following duties:
- Develop and manage an efficient filing system and flow of documents for line functions in the Office of the Director-General Chief Directorate: Receive and distribute documents.
- Record documents in the appropriate various line functions registers.
- File and manage the paperwork of line functions in the ODG.
- Establish effective document tracking systems.
- Provide secretarial support services for line functions in the Office of the Director-General Chief Directorate: Co-ordinate and prepare documentation for meetings/ workshops.
- Compile minutes/ reports. Draft memoranda and any other correspondence.
- Manage diaries of heads of Directorates: Arrange appointments and record events in the diary.
- Promote effective diary co-ordination in an electronic or at least on a manual system. Provide administrative support services: Arrange logistics and related activities for travel, meetings, workshops and conferences.
- Purchase and order stationery and equipment.
- Manage inventory and equipment line functions in the Office of Director-General Chief Directorate.
- Make copies, fax and email documents as required.
APPLICATIONS:
Applications must be submitted using the New Z83 application form obtainable here
All fields in the New Z83 form, must be completed and signed. Furthermore, a comprehensive Curriculum Vitae (CV) must also be attached. Failure to attach the completed Z83 and the Curriculum Vitae (CV) will result in disqualification.
Applications should be submitted at:
Human Resource Management, Department of Traditional Affairs, Private Bag X22, Arcadia, 0083 or Hand deliver to: 509 Pretorius Street, Arcadia, 2nd Floor Pencardia 1 Building.
DOWNLOAD THE ADMINISTRATIVE ASSISTANT VACANCIES ADVERT HERE
DOWNLOAD THE NEW Z83 APPLICATION FORM HERE
Enquiries: Mr B Mabogoane Tel No: (012) 336 5669
CLOSING DATE: 17 MAY 2024
EDUPSTAIRS IS A REGISTERED NON-PROFIT ORGANISATION NPO No: 232 – 182, PUBLIC BENEFIT ORGANISATION (PBO): 930066984. EDUPSTAIRS DOES NOT, IN ANY WAY OR FORM, SOLICIT MONEY OR CV’S FROM PEOPLE FOR JOBS. PLEASE BE AWARE OF PHONY JOB POSTINGS AND RECRUITMENT FRAUD. FOR MORE INFORMATION VISIT OUR SCAM/FRAUD ALERT PAGE HERE
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