PERMANENT EXECUTIVE SECRETARY VACANCY AT THE JOBURG METRO BUS

Joburg Metro Bus invites suitably qualified applicants to apply for their Permanent Executive Secretary Vacancy. The closing date for applications is the 26th July 2024

POST: EXECUTIVE SECRETARY

Department: Office of the Managing Director
Renumeration: Grade C2 (Task Level 10)
Location: Metrobus Head Office

PURPOSE OF THE JOB:

To provide a range of administrative support services to the Managing Director with a view to promoting administrative efficiency for rendering services of the MD’s office. The position further co-ordinates and organizes activities and requirements associated with the Managing Director’s Office through the application of administrative and secretarial procedures. It is responsible for execution of duties associated with the communication, planning, prioritization, and organization of critical and confidential appointments events/ functions and meetings in the MD’s Office.

QUALIFICATIONS AND EXPERIENCE:

Grade 12/ NQF level 4 plus
Three (3) year tertiary level Diploma / NQF level 6 Qualification in Business Administration/ or similar qualification at NQF level 6.
Computer Literacy: demonstrable knowledge of MS-Office Applications, namely MS Word; PowerPoint; Excel and Outlook.
A minimum of three (3) years’ relevant executive support role experience in a secretarial/clerical or administrative office environment.

KEY PERFORMANCE AREAS:

Provide administrative support to the Managing Director’s Office, such as diary management; telephone handling; filing; minute taking for EMT meetings, etc).
Monitor/track and report progress to MD all work assigned to EMT members.
Responsible for receiving and dispatching goods and resources allocated to the MD’s office and accounts for all allocated items in the office.
Liaises and communicates with Office Administrators and ensures that they remind Departmental executives about urgent duties and meetings to be attended.
Maintaining comprehensive and accurate records of reports, memos and submissions received and dispatched by the office.
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
Responsible for maintaining good housekeeping; occupational health and safety standards in the MD’s office.

CORE COMPETENCIES:

High level end-user Computer literacy skills (Ms-Word; PowerPoint; Excel; Ms-Project; Outlook, etc.).
Excellent communication and interpersonal skills (Written and verbal at all levels).
Business report compilation skills
Multitasking abilities.
Networking abilities.
Time Management.
Problem-solving skills.
Event coordination skills.
Office/Administrative Project management skills.
Customer care skills

APPLICATIONS:

Please take note that only online applications will be considered. Please apply by using the following link below:

https://share.hsforms.com/176cy7ttiSdaMrfZkTGBOzg469tl

DOWNLOAD THE EXECUTIVE SECRETARY VACANCY ADVERT JOBURG METRO BUS HERE

ENQUIRY ONLY: Recruitment@mbus.joburg.org.za

Contact Person: Bridget Mavuso – 011 403 4300

CLOSING DATE: 26 JULY 2024

EDUPSTAIRS IS A REGISTERED NON-PROFIT ORGANISATION NPO No: 232 – 182, PUBLIC BENEFIT ORGANISATION (PBO): 930066984. EDUPSTAIRS DOES NOT, IN ANY WAY OR FORM, SOLICIT MONEY OR CV’S FROM PEOPLE FOR JOBS. PLEASE BE AWARE OF PHONY JOB POSTINGS AND RECRUITMENT FRAUD. FOR MORE INFORMATION VISIT OUR SCAM/FRAUD ALERT PAGE HERE