The Gauteng Department of Health invites suitably qualified applicants to apply for their Permanent Administration Clerk (Secretary) Vacancies (X2 Posts). The closing date for applications is the 7th June 2024
POSTS: ADMINISTRATION CLERKS (SECRETARY) X2
- Reference Number: refs/020639
- Package: R216 417.00 Per Annum
- Directorate: (1) Post Secretary: Director Human Resource Management (1) Post Secretary: Director Financial Management
- Employer: Department of Health
- Location: Johannesburg Health District
REQUIREMENTS:
- Grade 12 / NQF Level 4.
- Office management or any secretarial Qualification, as well as relevant experience will be added advantages.
- Skills: Organizational skills and time management skills. Good communication and writing skills, minute taking, records management, interpersonal skills, telephone etiquette, professional etiquette, time management, computer skills and working knowledge of the Microsoft package (MS office 365 i.e., Ms Word, Ms Excel, Ms Outlook, Ms PowerPoint, Microsoft Teams), etc.
- Also, the ability to maintain confidentiality.
- Knowledge of the legislative framework that governs the public sector e.g., Public Service Act, Public Service Regulation, Public Finance Management Act, etc.
DUTIES:
- Provide administrative support to the Director.
- Manage the Director’s diary and mail; apprise the Director of all appointments and changes as well as matters requiring immediate attention, daily and when necessary.
- Prioritize daily tasks and ensure that duties are completed timeously; update the task tracker daily.
- Answer telephone calls, screen correspondence i.e., complaints and enquiries from employees, public officials, the general public addressed to the Director.
- Serve as secretary for the Director’s meeting: arrange meetings timeously, prepare meeting packs, transcribe and circulate minutes, as well as action items / meeting resolutions.
- Follow up on action items / resolutions and update action / resolution lists.
- Implement an end-to end document management system in the Director’s Office.
- Implement the approved Departmental file plan.
- Review documents and ensure compliance with relevant prescripts, as well as the Departmental Corporate Standard.
- File documents accordingly and implement access controls to safeguard records.
- Write documents and compile reports, as well as perform any other duties as per the instruction of the Director.
APPLICATIONS:
Applications must be submitted using the New Z83 application form obtainable here
All fields in the New Z83 form, must be completed and signed. Furthermore, a comprehensive Curriculum Vitae (CV) must also be attached. Failure to attach the completed Z83 and the Curriculum Vitae (CV) will result in disqualification.
Applications must be submitted to the email: [email protected] and GPG Online. Applicants must indicate the post reference number as subject line of the email.
VIEW GAUTENG HEALTH ADMINISTRATION CLERK VACANCIES ADVERT HERE
DOWNLOAD THE NEW Z83 APPLICATION FORM HERE
ENQUIRIES: Ms. M Mamabolo; Tel no. 011 694 3793
CLOSING DATE: 07 JUNE 2024
EDUPSTAIRS IS A REGISTERED NON-PROFIT ORGANISATION NPO No: 232 – 182, PUBLIC BENEFIT ORGANISATION (PBO): 930066984. EDUPSTAIRS DOES NOT, IN ANY WAY OR FORM, SOLICIT MONEY OR CV’S FROM PEOPLE FOR JOBS. PLEASE BE AWARE OF PHONY JOB POSTINGS AND RECRUITMENT FRAUD. FOR MORE INFORMATION VISIT OUR SCAM/FRAUD ALERT PAGE HERE
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