The Eastern Cape Department of Education (ECDOE) invites suitably qualified applicants to apply for their Registry Clerk Vacancies (X7 Posts) The closing date for applications is the 23rd December 2024
POSTS: REGISTRY CLERK: CONDITIONS OF SERVICES (7 POSTS)
- Salary: R216 417 – R242 928 per annum (Level 05)
Centres:
- Alfred Nzo West, Ref No: DoE-RCSC90/11/2024
- Amathole East, Ref No: DoE-RCSC91/11/2024
- Amathole West, Ref No: DoE-RCSC92/11/2024
- Buffalo City Municipality, Ref No: DoE-RCSC93/11/2024
- Joe Gqabi, Ref No: DoE-RCSC94/11/2024
- Nelson Mandela Bay, Ref No: DoE-RCSC95/11/2024
- Sarah Baartman, Ref No: DoE-RCSC96/11/2024
REQUIREMENTS:
- A grade 12 certificate with no experience required.
- Effective communication skills (written and verbal skills) and a good command of English language.
- Knowledge of the Public Service Legislative Framework.
- Proven competent knowledge of basic office administration practice.
- Knowledge of registry duties, practices as well as the ability to capture data, and operate computer.
- Working knowledge and understanding of the legislative framework governing the Public Service.
- Knowledge of storage and retrieval procedures in terms of the working environment.
- Computer Literacy, Excellent Communication Skills, Administration Skills, People Skills, Organisational Skills,
- Typing and Writing Skills, Strong Leadership Skills, Basic financial recording, minute taking and report writing skills.
- Knowledge of Education Sector will be added advantage
DUTIES:
- The successful candidate will be responsible for the opening and closing of files according to the applicable record classification system
- Filing, storing, tracing and retrieving documents and pending files; Ensuring that index cards are completed
- Helping with the allocation of filing numbers
- Maintain the usage of the franking machine by delegated registry clerks
- Franking mail items, recording items of monetary values received through the post and updating the control registers on a daily basis
- Do spot checks on postal articles in order to ensure that no private postal articles are franked by mistake
- Locking mail in the postal bag for messengers/drivers to deliver to the Post Office
- Maintaining remittance register
- Recording all valuable articles as prescribed by the applicable laws and policies
- Sending wrong remittances received back to senders through registered post and recording reference numbers in the register
- Keeping daily record of amount of letters franked
- Handling all courier related enquiries
- Maintaining the sorting and dispatching of mail
- Distributing notices on registry issues
- Attending to clients; Handling telephonic enquiries on Registry related work;
- Receiving and registering hand delivered mail and files
- Scanning files electronically; Sorting and packaging files for archiving and distribution
- Compiling list of documents to be archived and submitting the list to the supervisor
- Keeping record of the archived documents
APPLICATIONS:
Applications must be submitted on the new Z83 form (Public Service application form) obtainable here and must be completed in full. Only a detailed CV should be attached to your application form.
Applications must be submitted ONLY via the e-Recruitment System, available at: https://erecruitment.ecotp.gov.za/ and/or at: www.ecprov.gov.za (under Careers).
The Provincial e-Recruitment System is available 24/7 and Closes at 23: 59 on the Closing Date. To report technical glitches, or for assistance regarding any system related issues, send an email with your ID Number, your profile email address, and the details of your issue to [email protected] (NB: NOT CVs).
Technical support is limited to working hours: (08:00-16:30 Mon-Thursday and 08:00-16:00 on Fridays). Should you submit your applications/CVs to [email protected] and not as specified, your application will be regarded as lost and will not be considered.
DOWNLOAD THE EASTERN CAPE PROVINCE VACANCIES ADVERT HERE
DOWNLOAD THE NEW Z83 APPLICATION FORM HERE
Enquiries: Miss Madonsela Tel No: 040 608 4200
CLOSING DATE: 23 DECEMBER 2024
EDUPSTAIRS IS A REGISTERED NON-PROFIT ORGANISATION NPO No: 232 – 182, PUBLIC BENEFIT ORGANISATION (PBO): 930066984. EDUPSTAIRS DOES NOT, IN ANY WAY OR FORM, SOLICIT MONEY OR CV’S FROM PEOPLE FOR JOBS. PLEASE BE AWARE OF PHONY JOB POSTINGS AND RECRUITMENT FRAUD. FOR MORE INFORMATION VISIT OUR SCAM/FRAUD ALERT PAGE HERE
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