Last Updated on April 13, 2025 by Edupstairs Staff
The Free State Department of Cooperative Governance and Traditional Affairs (Free State COGTA) invites suitably qualified applicants to apply for their Administrative Officer Vacancies (X5 Posts). The closing date for applications is the 30th April 2025
POST 13/109: ADMINISTRATIVE OFFICER (X5 POSTS)
- Salary: R325 101 per annum (Level 07), basic salary
Centre:
- Namahali Tribal Council Ref No: COGTA 20/2025
- Bolata Tribal Council Ref No: COGTA 21/2025
- Mabolela Tribal Council Ref No: COGTA 22/2025
- Matsieng Tribal Council Ref No: COGTA 23/2025
- Dinkoeng Tribal Council Ref No: COGTA 24/2025
REQUIREMENTS:
- Grade 12 or equivalent.
- Recommendations: A minimum of 3 years’ experience in administration of which one year supervisory/ team leader.
- Experience in rendering of secretarial or administrative services.
- Understanding of the Public Services more specifically pertaining to the Traditional Affairs is recommended.
DUTIES:
- Manage office facilities and risk services in the unit. unit; Ensure effective and efficient financial management; Manage the human resources of the office.
- To render effective and efficient administration Services and support to the Traditional Council, provide supervisory functions to the traditional council personnel.
- Handle office administration, which include to render a registry service towards ensuring the safekeeping of all the officials records, complaints received from community members and/or official documents.
- Screen, transfer and handle all telephonic calls as well as other enquiries (internal and external clients).
- Manage office supplies. Prepare and/or type correspondence. Receive and/or refer visitors.
- Handle various administrative matters, which include the following: Open and register civil cases. Keep and maintain a register of livestock information.
- Collect monies (for the purchasing of wood, court fines, site fees, etc.) and issue receipts.
- Arrange auctions. Ensure that initiation processes comply with the law.
- Accompany security guards to incidents of reported crimes (e.g. theft etc.) and submit a report thereon to the Morena for further attention.
- Administer the budget of the Traditional Council and arrange the payment of financial and related claims.
- Render effective secretariat and administrative support services to meetings arranged by and/or for Traditional Council, which include to prepare agendas and related documents and distribute to all stakeholders.
- Take basic minutes of meetings and distribute such to all stakeholders. Prepare and handle all logistical arrangements for meetings, register deaths and the communication thereof to the municipality for the making of funeral arrangements.
- Communicate deaths to the Headman towards ensuring that the Traditional Council is properly represented at funerals.
- Hire official property such as tractors, community halls, etc. to the community. Confirm the use of the library.
- Ensure, in liaison with community members, government departments and NGO’s. The successful implementation of community projects (e.g. with regard to water, feeding, agriculture/crops, HIV and AIDS, home-based care and childcare forums, projects involving the elderly, etc.).
- This includes the following: Ensure that information pertaining to community projects are widely spread and distributed in the community.
- Arrange information / training sessions in liaison with representatives from the responsible lead department.
- Assist with the implementation of community projects such as the project dealing with the provision of computer access to the youth.
- Assist and/or support the community on various matters related to government affairs such as the completion of official forms, the payment of social grants, etc. and handle all community enquiries on government matters.
APPLICATIONS:
Applications need to be completed on a New Z83 application form obtainable here
All sections of the Z83 must be completed (In full, accurately, legibly, honestly, signed and dated), and accompanied by a comprehensive/ detailed Curriculum Vitae only. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 and a detailed Curriculum Vitae.
All applications must be submitted to:
The HR Manager, P.O. Box 211, Bloemfontein, 9300 or hand delivered in the box provided in the entrance at the Oliver Tambo House, St Andrew Street, Bloemfontein or they may be sent via email: recruitment1@fscogta.gov.za
DOWNLOAD THE FREE STATE PROVINCE VACANCIES ADVERT HERE
DOWNLOAD THE Z83 APPLICATION FORM HERE
ENQUIRIES:
- PA Moloi at 066 4874864
CLOSING DATE: 30 APRIL 2025
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