The Department of Higher Education and Training (DHET) invites suitably qualified applicants to apply for their Registry Clerk Vacancies (X3 Posts). The closing date for applications are the 23rd December 2024
POSTS: REGISTRY CLERKS X3
- Salary: R216 417 per annum (level 05)
- Centre: Head Office, Pretoria
REQUIREMENTS:
- An appropriate national senior Certificate (Vocational) or (NCV) Level 4 certificate.
- Previous experience within the office of the Minister or Deputy Minister will be an added advantage.
- A minimum of one year experience in rendering registry/ administration support services.
- The ideal candidate should be proficient in MS Office, typing.
- Good communication skills (verbal and written) Skills: Communication skills, Computer skills, Managing the registry. Organizing skills.
DUTIES:
- Manage the registry services (develop, maintain proper filing system, facilitate disposal of documents, opening, closing of files, tracing and retrieval of documents).
- Receive, record, screen all incoming and outgoing submissions.
- Handle correspondence (receive, sort, acknowledge, distribute and make follow ups).
- Ensure the smooth, efficient, and effective flow of documents.
- Facilitate electronic scanning of files, sort, bind and package documents.
- Facilitate archiving and disposal of documents.
- Prepare and record documents for submission to the Messenger and undertake spot checks to ensure accurate delivery of documents by the Messenger.
- Facilitate compliance in the classification of documents in terms of MISS and promote compliance with the National Archives Act and the MIS prescripts.
APPLICATIONS:
DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click ‘apply now’ button) or http://z83.ngnscan.co.za/apply and following the easy prompts/instructions. Upload the supporting documents namely, (1) a comprehensive CV, and (2) copies of all qualifications (including matriculation), identity document, valid driver’s licence, and any other document (where is required).
A fully completed and signed (electronic signature) Z83 form will be considered. A user guide and ‘how to’ videos will assist in how to complete the form and digital signature. Only shortlisted candidates will be required to submit certified documents/copies on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference.
All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department. The successful candidate(s) will be required to undergo a Competency Assessment.
One of the minimum entry requirements for the SMS position is the Pre-entry Certificate. No appointment will take place without the successful completion of the pre-entry certificate and submission thereof. For more details on the pre-entry course visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/
The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered.
“DHET is committed to providing equal opportunities and practising affirmative action employment. It is our intention to promote representativity in terms of (race, gender, disability) in the organisation. Women and people living with disability will receive preference in all DHET posts”.
DOWNLOAD THE DEPARTMENT OF HIGHER EDUCATION AND TRAINING (DHET) VACANCIES ADVERT HERE
DOWNLOAD THE NEW Z83 APPLICATION FORM HERE
CLOSING DATE: 23 DECEMBER 2024
EDUPSTAIRS IS A REGISTERED NON-PROFIT ORGANISATION NPO No: 232 – 182, PUBLIC BENEFIT ORGANISATION (PBO): 930066984. EDUPSTAIRS DOES NOT, IN ANY WAY OR FORM, SOLICIT MONEY OR CV’S FROM PEOPLE FOR JOBS. PLEASE BE AWARE OF PHONY JOB POSTINGS AND RECRUITMENT FRAUD. FOR MORE INFORMATION VISIT OUR SCAM/FRAUD ALERT PAGE HERE
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