The Department of Women, Youth and Persons with Disabilities (DWYPD) invites suitably qualified applicants to apply for their Permanent Registry Clerk Vacancies (X2 Posts). The closing date for applications is the 7th March 2025
POSTS: REGISTRY CLERK REF NO: DWYPD/004/2025 (X2 POSTS)
- Salary: R216 417 per annum (Level 05), plus benefits
- Centre: Pretoria
REQUIREMENTS:
- Applicants must be in possession of a Grade 12 certificate or equivalent NQF 4 qualifications, No experience required.
- Knowledge of registry duties, practices as well as the ability to capture data, knowledge of storage and retrieval procedures in terms of the working environment, understanding of the work in registry.
DUTIES:
- Provide efficient registry counter services by attending to client queries and handling incoming calls and inquiries; attend to clients, handle telephonic and other enquiries received, receive and register hand delivered mail/files;
- Manage incoming and outgoing correspondence by receiving, sorting, registering and dispatching mail and official documents;
- Receive all mail, sort, register and dispatch mail, distribute notices on registry issues;
- Maintain an and effective filing and record management system;
- Opening, closing, storing and retrieving files per the approved filing plan, filing/storage, tracing (electronically/manually) and retrieval of documents and files, complete index cards for all files;
- Operate and maintain office machines including scanners, binding equipment, photocopies for registry functions;
- Conduct regular file audits and spot checks to ensure compliance with registry protocols and records management policies;
- Undertake spot checks on post to ensure no private post in included, lock post in postbag for messengers to deliver to post Office;
- Process documents for archiving and/disposal in accordance with the National Archives and records Service Act, including the preparation of list for records transfer;
- Keep updated registry records, including logs for personal files, incoming and outgoing documents and reference numbers;
- Assist in travel and logistical arrangements for the ICT staff as required.
APPLICATIONS:
Applications must be submitted using the New Z83 application form obtainable here
All fields in the New Z83 form, must be completed and signed. Furthermore, a comprehensive Curriculum Vitae (CV) must also be attached. Failure to attach the completed Z83 and the Curriculum Vitae (CV) will result in disqualification.
You may forward your application, quoting reference, addressed to:
The Director General, Department of Women, Youth and Persons with Disabilities, Private Bag X931, Pretoria, 0001.
Alternatively, applications may also be hand delivered to 268 Lilian Ngoyi Street, Fedsure Forum Building, 1st floor, Pretoria CBD.
Another option is to submit application through email to: [email protected] as a single scanned document/one PDF attachment for each position (kindly note that the emailed applications and attachments should not exceed 15mb).
DOWNLOAD THE DWYPD VACANCIES ADVERT HERE
DOWNLOAD THE NEW Z83 APPLICATION FORM HERE
CLOSING DATE: 07 MARCH 2025
EDUPSTAIRS IS A REGISTERED NON-PROFIT ORGANISATION NPO No: 232 – 182, PUBLIC BENEFIT ORGANISATION (PBO): 930066984. EDUPSTAIRS DOES NOT, IN ANY WAY OR FORM, SOLICIT MONEY OR CV’S FROM PEOPLE FOR JOBS. PLEASE BE AWARE OF PHONY JOB POSTINGS AND RECRUITMENT FRAUD. FOR MORE INFORMATION VISIT OUR SCAM/FRAUD ALERT PAGE HERE
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