PURPOSE OF THE POSITION:

The Tender Administration Intern will support the tender administration team in the preparation, coordination, and submission of tender documents. This role offers an excellent opportunity to gain hands-on experience in the tendering process, project management, and administrative functions within a dynamic and fast-paced environment

Duties:

• Perform an initial review of the Invitation to Tender documents to establish scope of work, the tender schedule and the composition of the tender team.

• Alert Managing Director to potential problems in tender development/production.

• Establish the requirements and deliverables of the tender team members with due regard to the scope of work and the tender schedule

• Participate in all tender stage meetings

• Ensure that all relevant data and information compiled during the tender development is considered and made available to all tender team members

• Maintain accurate records and files (manual and electronic) of all tender data (i.e. correspondence, quotations, internal input, etc.)

• Plan tender reviews and submittal deadlines and customer requirements

• Developing a convincing proposal that will meet the requirements and stand out from other tenders.

• Manage the tender office (i.e. Planning, Organising and Controlling of resources)

REQUIREMENTS:

• Bachelors degree in project management or related.

• Organised with time management.

• Drivers license minimum Code 10 (PDP).

• Good written and oral communication skills.

• Good teambuilding/working skills.

• Capable of handling multiple tasks simultaneously and to self-prioritize

• Able to follow detailed instructions

• Capable of dealing with high stress levels resulting from continual deadlines

COMPETENCIES:

• Initiative.

• Planning and organizing.

• Communication skills (written and verbal).

• Good time management.

• Be able to work under pressure.

• Attention to detail and accuracy.

• Supervisor and diagnostic skills.

• Project managing skills.

• Be self-sacrifice.

• Good negotiation skills.

• Confidentiality.