The South African Broadcasting Corporation (SABC) invites suitably qualified applicants to apply for their Personal Assistant: Company Secretary Vacancy. The closing date for applications is the 13th October 2024
POST: PERSONAL ASSISTANT: COMPANY SECRETARY
- Reporting line: Company Secretary
- Division: Company Secretary
- Scale Code: 402
- Position ID: 60017481
MAIN PURPOSE OF POSITION:
To ensure Smooth running of the office of the Company Secretary daily activities through the effective and efficient management of the office and dairy in accordance with the requirements.
DUTIES AND RESPONSIBILITIES:
Office Management:
- Establish and maintain good relations with all staff, management, and stakeholders
- Planning, organising and scheduling the Company Secretary diary including electronic diary management, scheduling of meetings and calendar events.
- Manage changes, actions and reminders
- Ensure that all correspondence for noting and approval by the Company Secretary is administered timeously
- Coordinating and monitoring of the office resources to ensure that all is in working order.
- Effective handling of client complaints and enquiries.
- Ordering stationery, and any consumables required by the Office of Company Secretary
- Co-ordination meetings with internal and or external stakeholders.
- Management of all office expenses.
- Provide Support to office of the Company Secretary inclusive of Administration and logistical support
- Attend to any outstanding actions resulting from meetings arranged and/or attended
- Coordinate the timeous receipt of Board and Exco packs for these meetings
- Screening all calls to Office of the Company Secretary, and connects or redirect as necessary.
Logistical arrangements:
- Processing of information system for approval.
- Arranging and coordinating of all special events/ functions/ seminars/ conferences/ workshops.
- Coordinating all logistical arrangements (including flights, car hire, accommodation etc.).
Document Management:
- Timeous and accurate preparation and management of documentation
- Effective management of the filing system to ensure easy retrieval of information and all records.
- Ensuring that all sensitive documents and or information are managed appropriately.
- Ensuring effective processing of documents in-and-out of the office of the Group Executive and implementing an effective document follow-up and/or tracking system.
MINIMUM REQUIREMENTS AND EXPERIENCE:
- National Diploma in secretarial/administration or any other equivalent tertiary qualification.
- 5 years’ experience as a secretary or similar role.
KNOWLEDGE:
- General knowledge.
- Computer literate – Microsoft Office and in particular Excel, Word and Powerpoint, SAP (preferred but not critical), the Internet etc.
- Creativity and innovation.
- Proactive and action-orientated.
- Establish and maintain good relationships.
- Good written and verbal communication skills
- Attention to detail.
- Planning and organisation.
APPLICATIONS:
APPLY FOR THE PERSONAL ASSISTANT VACANCY AT THE SABC HERE
CLOSING DATE: 13 OCTOBER 2024
EDUPSTAIRS IS A REGISTERED NON-PROFIT ORGANISATION NPO No: 232 – 182, PUBLIC BENEFIT ORGANISATION (PBO): 930066984. EDUPSTAIRS DOES NOT, IN ANY WAY OR FORM, SOLICIT MONEY OR CV’S FROM PEOPLE FOR JOBS. PLEASE BE AWARE OF PHONY JOB POSTINGS AND RECRUITMENT FRAUD. FOR MORE INFORMATION VISIT OUR SCAM/FRAUD ALERT PAGE HERE
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