GOVERNMENT DEPARTMENTS’ OFFICE ADMINISTRATOR VACANCIES CLOSING ON THE 3rd & 17th JUNE 2022

The following Government Departments are looking for suitably qualified applicants to apply for their various Office Administrator Vacancies. The Closing Dates for applications are the 03^rd and the 17^th June 2022 respectively.

DEPARTMENT OF CIVILIAN SECRETARIAT FOR POLICE SERVICE

APPLICATIONS ARE INVITED FROM SUITABLY QUALIFIED AND EXPERIENCED CANDIDATES TO APPLY THE FOLLOWING VACANT POSITIONS:

POST 1: SENIOR ADMINISTRATION OFFICER

REF NO: CSP/10/2022

LOCATION: PRETORIA

SALARY: R321 543 PER ANNUM

CLOSING DATE: 03 JUNE 2022

REQUIREMENTS

National Diploma/ Degree in Public Administration or equivalent qualification.
2-3 years’ experience in Secretarial/ Office Administration or Personal
Assistant field.
Knowledge of the Constitution of the Republic of South Africa,
Public Service Regulations, Public Finance Management Act.
Treasury Regulations, Supply Chain Management procedures and Personnel
Performance Management Systems.
Computer literacy, strong communication (verbal & written) skills.
Presentation skills, planning and organizing skills.
Ability to interact with all functions & levels including top management and facilitation skills.
An analytical approach to problem solving, confidentiality, integrity and honesty.
Ability to work under pressure and work long hours.
Driver’s License.

RESPONSIBILITIES

Provide executive administrative support, ensure an effective flow of
information and documents to and from the office of the Head of Department.
Coordinate travel arrangements, schedule and manage appointments.
Coordinate and administer leave register and telephone accounts for the Office of the Head of Department.
Prepare briefing notes for the Head of Department, safekeeping of all documentation.
Provide logistical support services, process and submit subsistence and travel claims.
Handle queries from internal and external clients.
Manage the budget of the office of the Head of Department, monitor expenditure and alert the Head of Department of possible over and under spending, keep a record of expenditure and other financial commitments.
Check and verify financial reports, compilation of various submissions/ memoranda and responses in relation to the disbursement function.
Oversee effective, efficient and economical utilization of the funds.

Applications can also be emailed to [email protected]. Applications must be mailed timeously to Private Bag X922 Pretoria 0001 or hand delivered or couriered to 258 Lilian Ngoyi Street, Pretorius Street, Fedsure Building 2nd floor, Pretoria at the Reception Desk.

NB: Please ensure that your application reaches this office not later than 16h00 on week-days.

Applications must be submitted on Z83 Application for Employment Form CLICK HERE TO DOWNLOAD THE EDITABLE FORM and must be accompanied by a recent updated comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and dates), as well as copies of all qualifications, ID document and license (these copies need not be certified)

ENQUIRIES: Ms NM Sefiti / Mr BK Shiphamele Tel No: (012) 393 2500

Only shortlisted candidates will be required to submit certified documents on or before the day of the interviews following communication from HR. Failure to submit the requested documents/information will result in your application not being considered. Failure to comply with this requirement will result in the candidate being disqualified. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within three months of the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates for posts will be subjected to a technical competency exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the Department.

DEPARTMENT OF HIGHER EDUCATION AND TRAINING

APPLICATIONS ARE INVITED FROM SUITABLY QUALIFIED AND EXPERIENCED CANDIDATES TO APPLY THE FOLLOWING VACANT POSITIONS:

POST 1: SENIOR ADMINISTRATION OFFICER: TEACHER EDUCATION

REF NO: DHET67/05/2022

LOCATION: PRETORIA

SALARY: R321 543 PER ANNUM (LEVEL 08)

CLOSING DATE: 17 JUNE 2022

REQUIREMENTS

An appropriate bachelor’s degree/national diploma (NQF Level 6) in Public Administration/ Management or equivalent qualification.
A minimum of two (2) to three (3) years of experience in administration related.
Knowledge of financial management systems and proven experience of at least three years in administration.
Knowledge of Treasury Regulations and the Public Finance Management Act and experience in the management of monthly cash flow statements are essential, including an understanding of procurement policies, risk and fraud management, management of leave, etc.
The candidate must have above average computer skills (MS Office).
Good communication skills (written and verbal).
Good general office management skills and interpersonal skills.
A valid driver’s licence

RESPONSIBILITIES

The scope of work of the candidate will include, but not be limited to Managing the MTEF budget process and monthly cash flow statement for the Directorate,
Providing administrative, logistical and financial support to the Directorate,
Providing general office support, including filing, tracking and processing of documents and correspondence,
Compiling, managing and updating monthly, quarterly and annual financial and progress reports,
Setting up meetings, compiling and distributing accurate minutes of meetings,
Managing the Director’s diary,
Assuming secretarial functions when required

POST 2: SENIOR ADMINISTRATION OFFICER: SCHOLARSHIPS STUDENT SUPPORT

REF NO: DHET68/05/2022

LOCATION: PRETORIA

SALARY: R321 543 PER ANNUM (LEVEL 08)

CLOSING DATE: 17 JUNE 2022

REQUIREMENTS

An appropriate bachelor’s degree/ national diploma (NQF Level 6) in International Relations, Education, Public Administration, PPE (politics, philosophy, and economics), Political Studies, Sociology, Marketing, or an equivalent qualification.
A postgraduate relevant qualification will be an added advantage.
A minimum of two (2) to three (3) years of experience in higher education.
Experience related to the administration of international scholarships or study programmes is an advantage.
Experience studying or working abroad is an advantage.
The candidate must be able to work in a team and the ability to work under pressure, be willing to travel and work overtime when required and be able to think strategically and communicate well (written and verbal) with both internal and external stakeholders.
Shows pride in work and achievements, demonstrates professional competence, is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns.
A high level of expertise and experience in the MS Office Suite.
Excellent email, web, and social media skills.
Speaks and writes clearly and effectively, listens to others, correctly interprets messages from others and responds appropriately, tailors language, tone, style, and format to context.
Demonstrates openness to sharing information and keeping others informed.
Interpersonal skills and the ability to manage conflict.
Ability to plan and prioritise work.
Aptitude in problem-solving and ability to collect, manage and articulate data and information.
A valid driver’s licence

RESPONSIBILITIES

Provide administrative support for the implementation of scholarship programmes including stakeholder engagement.
Support scholarship recipients during their studies, including responding to queries, reviewing quarterly reports, following up on areas of concern for students and elevating problems, when necessary, travel bookings and record management.
Provide administrative assistance in the development of policies, guidelines, and instruments for offering support to scholarship recipients.
Administrative support for pre-departure orientations for scholarship recipients.
Assist with monitoring and reporting on scholarship expenditure.
Generally, support the work of the International Scholarships Directorate, including drafting correspondence and reports on request.

POST 3: SENIOR ADMINISTRATIVE OFFICER: NATIONAL SKILLS AUTHORITY

REF NO: DHET73/05/2022

LOCATION: PRETORIA

SALARY: R321 543 PER ANNUM (LEVEL 08)

CLOSING DATE: 17 JUNE 2022

REQUIREMENTS

An appropriate bachelor’s degree/national diploma (NQF Level 6) in Public Management/Administration, Social Sciences, or any other relevant qualification.
A minimum of two (2) to three (3) years of employment experience in rendering secretariat and administration support for senior management.
Good interpersonal and communication skills to interface with people from various backgrounds and skills development stakeholders.
Knowledge and experience in computer applications in office management including MS Word, Excel, PowerPoint, and Outlook.
Good organizational, secretarial, administration, events, and project management skills.
Excellent report, minute writing skills and knowledge of Batho Pele principles

RESPONSIBILITIES

Render secretarial and administrative support in the National Skills Authority Chief Directorate.
Provide secretarial support for Directorate’s meetings.
Coordinate NSA events and projects. Maintain electronic and manual records, keeping system for Directorate meetings.
Prepare documentation for NSA meetings and events.
Provide support for NSA projects and assist in the coordination of research studies to enable the NSA to fulfil its advisory role.
Provide administrative support during the development of NSA reports.
Any other work as directed by the Director/ Executive Officer of the NSA.

POST 4: SENIOR ADMINISTRATIVE OFFICER: OCCUPATIONAL QUALITY INSTITUTIONAL PLANNING AND SUPPORT

REF NO: DHET 74/05/2022

LOCATION: PRETORIA

SALARY: R321 543 PER ANNUM (LEVEL 08)

CLOSING DATE: 17 JUNE 2022

REQUIREMENTS

An appropriate bachelor’s degree/National Diploma (NQF Level 6 in Public Administration/Financial Management/Auditing or equivalent qualification.
A minimum of two (2) to three (3) years of experience within the Education and
Training or Skills Development environment.
Knowledge of Training and Development.
Knowledge of Project Management and Financial management.
Knowledge of Skills Development legislation such as the National Qualification Framework (NQF) Act, Skills Development Act (SDA), Skills Development Levies Act, Public Finance Management Act; Labour Relations Act; key South labour market issues and partners; skills supply and demand in South Africa, a good understanding of the Quality Council for Trades and Occupations (QCTO) and Sector Education and Training Authorities (SETAs);
Demonstrable ability to produce reports and coordinate multiple stakeholder meetings and workshops.
Excellent oral and written communication skills.
Computer literacy, investigation skills, report analytical skills, monitoring, and
evaluation skills.
Experience in organisational development, support, and conflict resolution.
A valid driver’s licence.

RESPONSIBILITIES

Assist in the monitoring performance of the QCTO against predetermined objectives.
Assist in ensuring that the QCTO complies with the legislative framework for strategic planning.
Assist in ensuring that the QCTO performance outcome is in line with the legislative framework; evaluation of the QCTO Strategic Plans (SP) and Annual Performance Plan (APP) to ensure alignment to the sector skills plans.
Develop and manage strategic plans and annual performance plans of the QCTO in line with the implementation of priorities of the NSDS and other Government and sectorial priorities; develop and agree on the key performance measures for delivery of core functions for the QCTO;
Develop and agree on sector-specific key deliverables and provide support to the QCTO and resolve matters relating to quality assurance.
Manage the process of determination for the QCTO funding in line with the SETA Grant Regulations.
Develop and communicate a schedule for the approval of the QCTO funding by the Minister to relevant stakeholders.
Ensure that the QCTO submits the budget as per the date scheduled for the Minister’s approval of the QCTO funding request.
Manage the QCTO corporate governance matter, assist in the process of appointing the QCTO Council andthe Chief Executive Officer, assist in guiding and coordinating the induction of the newly appointed QCTO Council members.
Provide support to the QCTO and monitor the implementation of its APP, assist with the coordination of meetings between the Skills Development Branch Management and the QCTO
Executives designed to address issues of governance, funding, and performance.
Assist with drafting of circulars, letters, and submissions.

POST 5: SENIOR ADMINISTRATIVE OFFICER: UNIVERSITY RESEARCH SUPPORT AND POLICY DEVELOPMENT

REF NO: DHET 75/05/2022

LOCATION: PRETORIA

SALARY: R321 543 PER ANNUM (LEVEL 08)

CLOSING DATE: 17 JUNE 2022

REQUIREMENTS

An appropriate bachelor’s degree/national diploma (NQF Level 6) in Public Management/Administration or equivalent qualification in Social Sciences.
A minimum of two (2) to three (3) years of employment experience in rendering
secretariat and administration support.
Good knowledge of the post-school education and training system.
Knowledge and understanding of policies and regulatory frameworks governing higher education.
Understanding of key stakeholder bodies in the higher education sector.
Good interpersonal and communication skills, planning and organization of work, and administration skills.
Technical proficiency; monitoring and evaluation; analysis and compiling presentations.
Knowledge management. Strong time management and problem-solving skills are an advantage.
Budgeting and financial management.
Knowledge of Treasury Regulations and the Public Finance Management Act is essential.
Ability to function well under pressure and ability to interact well with people from a wide variety of backgrounds and levels.
Excellent communication both in writing and verbally.
Good planning, organizational and management skills.
Knowledge and experience in computer applications in office management including MS Word, Excel, PowerPoint, and Outlook.
A valid driver’s licence.

RESPONSIBILITIES

The scope of the work of a successful candidate will include, but not be limited to Coordination of administrative support and activities pertaining to the Directorate;
Assist with the implementation of the research output and various other policies;
Supporting the process of journal applications for inclusion on the South African approved journals list;
Regular update and maintenance of the South African approved journals list;
Prepare data and carry out analyses of research output performance of Universities;
Liaison with internal and external stakeholders relating to the work of the Directorate;
Track and maintain records of all financial transactions in the Chief Directorate;
Management of monthly cash flow statements, procurement policies and practices and risk and fraud management;
Manage all logistical arrangements for the Directorate;
Participate actively as a team member in the activities and functions of the Directorate.

POST 6: ADMINISTRATION ASSISTANCE

REF NO: DHET76/05/2022

LOCATION: PRETORIA

SALARY: R261 372 PER ANNUM (LEVEL 07)

CLOSING DATE: 17 JUNE 2022

REQUIREMENTS

An appropriate bachelor’s degree/diploma (NQF Level 6) in Financial Management.
A minimum of two (2) to three (3) years of experience in financial management systems and proven experience years in administration.
Knowledge of Treasury Regulations and the Public Finance Management Act and experience in the management of monthly cash flow statements are essential, including an understanding of procurement policies, risk and fraud management, management of leave, etc.
Possess good computer skills (MS Office),
Good interpersonal and communication skills, planning and organization of work, and administration skills.
General office management skills and excellent interpersonal skills.
A valid driver’s licence

RESPONSIBILITIES

Perform administrative duties for the DHET projects funded by NSF through the DHET growth grant.
Correspond with internal and external stakeholders.
Source information and supporting documentation related to DHET projects.
Identify projects the contract date has ended and obtain a close-out report to finalise the closure of the project.
Verify the contract values, contract start, and end dates and payments made.
Type correspondence, reports, spreadsheets, and any other related material as requested.
Compare the information in the NSF records with DHET records to ensure the accuracy of information.
Verify information on the commission schedule and cash flows against documents in the file.
Prepare documents and distribute information or documents internally or externally as requested.
Arrange meetings.
Type correspondence, reports, minutes, presentations, spreadsheets and related material from Dictaphone or handwritten notes.
This involves working on Word, Excel, and PowerPoint.
Perform administrative tasks related to expense claims.
Make photocopies, scan documents, file documents electronically in a logical order and receive or send facsimiles.
Maintain an appropriate filing system for the Chief Directorate.
Coordinate business travel and accommodation as required.
Participate as an active member of the NSF.

POST 7: ADMINISTRATION OFFICER: LEVY GRANT

REF NO: DHET 77/05/2022

LOCATION: PRETORIA

SALARY: R261 372 PER ANNUM (LEVEL 07)

CLOSING DATE: 17 JUNE 2022

REQUIREMENTS

An appropriate bachelor’s degree/national diploma (NQF Level 6) in Public Administration/Management/Social Sciences/Economics.
A minimum of one (1) to two (3) years’ experience in rendering administration functions within a Training and development environment.
A relevant work experience in Post School Education and Training sector will serve as an added advantage.
Knowledge of Departmental policies and procedures; Skills Development Act; Skills Development Levies Act; Basic Conditions of Employment; Batho Pele Principles; Communication Skills; excellent planning and organising skills; ability to work collaboratively with a range of Stakeholders.
Computer literacy.
A valid driver’s licence

RESPONSIBILITIES

Responsible for assisting stakeholders with the Inter-SETA transfer process.
Compile BAS payments for the 21 SETAs and National Skills Fund (NSF).
Liaise with SETAs, South African Revenue Services (SARS) and other stakeholders on skills levy related matters.
Provide support in the development of policies and regulations, draft and compile letters, submissions, memos, reports, and other official correspondence.
Handle enquiries from various stakeholders within the PSET system; coordinate meetings and arrange the logistics timeously in preparation for the meetings, arrange travelling and accommodation; analyse and evaluate the Inter-seta transfers applications.
Safekeeping records of official documents; and performing other administrative duties as assigned by the Supervisor

POST 8: ADMINISTRATION OFFICER

REF NO: DHET94/05/2022

LOCATION: PRETORIA

SALARY: R261 372 PER ANNUM (LEVEL 07)

CLOSING DATE: 17 JUNE 2022

REQUIREMENTS

An appropriate bachelor’s degree/national diploma (NQF Level 7) in Public Administration/Management or related qualification in Social Sciences.
A minimum of three (3) years of relevant administrative experience.
Good knowledge of the Post-School Education and Training system.
Knowledge and understanding of policies and regulatory frameworks governing higher
Understanding of key stakeholder bodies in the higher education sector.
Budgeting and financial management. Knowledge of Treasury Regulations and the Public Finance Management Act is essential.
Ability to function well under pressure and ability to interact well with people from a wide variety of backgrounds and levels.
Good interpersonal and communication skills, report writing, problem-solving skills, financial management, planning and organisation of work, and administration skills.
Time management and problem-solving skills.
Ability to work independently and attention to detail.
Computer literacy (MS Word, MS Excel, MS PowerPoint, and Outlook).
A valid driver’s licence

RESPONSIBILITIES

These will include providing administrative support and activities pertaining to the Directorate;
Office management and receiving and tracking of all correspondence and submissions within the Directorate.
Liaise with internal and external stakeholders relating to the work of the Directorate;
Track and maintain records of all financial transactions in the Directorate.
Process monthly cash flow statements and procurement.
Ensure that all logistical arrangements for the Directorate.
Track and process correspondence and documents.
Prepare supporting documentation for meetings where required and any other matters relating to the administration of the Directorate.
Participate actively as a team member in the activities and functions of the Directorate

POST 9: SENIOR ADMINISTRATIVE OFFICER: DEVELOPMENT SUPPORT

REF NO: DHET64/05/2022

LOCATION: PRETORIA

SALARY: R321 543 PER ANNUM (LEVEL 08)

CLOSING DATE: 17 JUNE 2022

REQUIREMENTS

An appropriate bachelor’s degree/national diploma (NQF Level 6) in Bachelor of Arts/Financial Management or equivalent qualification.
A minimum of two (2) to three (3) years’ experience in rendering /providing Project Coordination/Administration /Monitoring and Evaluation of Donor funded Projects and Financial support.
The candidate must have effective communication and report writing as well as sound financial administration skills.
The candidate should have appropriate experience in general office administration, workflow management and client service.
The prospective candidate should be pro-active, effective, and self-confident and be able to work in a diverse team.
The candidate should have excellent verbal and writing skills.
Competency in Microsoft Word, Excel, Project and PowerPoint is a prerequisite.
Basic knowledge of Project Management would be an advantage.
A valid driver’s Licence.

RESPONSIBILITIES

Assist in the Coordination and Monitoring of Projects funded from grants and donor funding. Provide Financial and Administrative support to all Donor and Grant-funded Projects.
Assist as a Secretariat for Projects Steering meetings.
Assist in the Development of Terms of References.
Provide Projects/Administrative support services within the Directorate.
Draft project financial and narrative reports, Compile submissions, reports, and memos.
Manage/Supervise the Directorate Budget.
Support the middle managers in the programme reporting and evaluation of projects for the effective and efficient utilization of projects funds.
Recording and tracking of submissions received by and sent out as part of project administration.
Perform any other duties delegated from time to time in the Directorate.

POST 10: SENIOR ADMINISTRATIVE OFFICER: EASTERN CAPE CET COLLEGE

REF NO: DHET61/05/2022

LOCATION: EAST LONDON

SALARY: R321 543 PER ANNUM (LEVEL 08)

CLOSING DATE: 17 JUNE 2022

REQUIREMENTS

An appropriate bachelor’s degree/national diploma (NQF Level 6) in Public Administration/Management or equivalent qualification.
A minimum of two (2) to three (3) years of relevant experience in the administration and management environment.
Knowledge of the PERSAL system will serve as an added advantage.
Knowledge of the Public Financial Management Act (PFMA), General Public service procurement frameworks and policies will be required.
Ability to develop and manage strategic and organisational plans, analytical and attention to detail, and be able to read and write accurately.
Knowledge of computer programmes, including MS Excel, MS Access, MS PowerPoint, and
MS Outlook is required.
Written and verbal communication skills, report writing and logistical skills.
Events planning and administration skills and information management skills are essential.
A valid driver’s licence will be added advantage.

RESPONSIBILITIES

The successful candidate will be expected to execute the various administrative tasks including but not limited to: Render administrative support services; assisting in the preparation of submissions and memorandums for the principal, and preparation of Principal presentations and speeches.
Assist with the Human resource matters including, among others, reconciling and reporting all lecturers that are verified and ensuring that leave forms, REQV qualification, Termination, Performance Agreements and Reviews are verified and captured on PERSAL.
Provide administrative support to the principal regarding the preparation of reports.
Manage the filling system in ensuring proper filling of Personnel files, Audit files, Reports and Council minutes.
Assist with the management and monitoring of the budget allocated to t Principal CET College.
Analyse and perform reconciliation where necessary on all the reports submitted by Finance and Principal’s office for Principal CET College andadvise if there is anticipated budget under-spending and over-spending.

DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click ‘apply now’ button) or http://z83.ngnscan.co.za/ apply and following the easy prompts/instructions.

Upload the supporting documents namely, (1) a comprehensive CV, and (2) copies of all qualifications (including matriculation), identity document, valid driver’s licence, and any other document (where required). A fully completed and signed (electronic signature) Z83 form will be considered. A user guide and ‘how to’ videos will assist in how to complete the form and digital signature

ENQUIRIES: Mr P Mtshali Tel No: 012 312 5089 / Mr R Kgare Tel No: 012 312 5442 / Mr D Moyane Tel No: 012 312 5165

Only shortlisted candidates will be required to submit certified documents/copies on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference.

DEPARTMENT OF JUSTICE AND CONSTITUTIONAL DEVELOPMENT

APPLICATIONS ARE INVITED FROM SUITABLY QUALIFIED AND EXPERIENCED CANDIDATES TO APPLY THE FOLLOWING VACANT POSITIONS:

POST 1: ADMINISTRATION OFFICER

REF NO: 61/22/LMP

LOCATION: MAHWELERENG MAGISTRATE COURT

SALARY: R321 543 – R378 765 PER ANNUM

CLOSING DATE: 03 JUNE 2022

REQUIREMENTS

3-year Bachelor’s Degree /National Diploma in Public Management Administration or equivalent;
3 years administration experience;
Knowledge of Human Resource Management, Supply Chain Management and risk management;
Knowledge of Public Financial Management Act,
Knowledge of Financial Management (Vote and Trust Account);
Departmental Financial Instructions, BAS and Justice Yellow Pages.
Skills and Competencies: People management;
Computer literacy (Microsoft packages);
Sound Leadership and management skills;
Good interpersonal relations

RESPONSIBILITIES

Key Performance Areas: Co-ordinate and manage the financial and human
resources of the office;
Co- ordinate and manage risk and security in the court;
Manage the strategic and business planning processes;
Control of the section related to Family Courts, Supply Chain;
Management of the office (Third Party Funds and Vote Accounts);
Manage the Criminal and Civil Court Administration Sections and human resources in the office Compile statistics to show performance and trends;
Manage the facilities of the Department at Court;
Coordinate, manage and administer support services to Case Flow Management and other court users to ensure delivery of service;
Perform any other duties necessary to ensure smooth office running

Quoting the relevant reference number, direct your application to: Postal address: The Regional Head, Department of Justice & Constitutional Development, Private Bag x9526, Polokwane 0700 OR Physical address: Reception area, Limpopo Regional Office, 92 Bok Street, Polokwane, 0700

ENQUIRIES: Ms. Manyaja P.M (015) 287 2026 OR Ms. Phalane M.R (015) 287 2036

DEPARTMENT OF MILITARY VETERANS

APPLICATIONS ARE INVITED FROM SUITABLY QUALIFIED AND EXPERIENCED CANDIDATES TO APPLY THE FOLLOWING VACANT POSITIONS:

POST 1: ADMINISTRATION ASSISTANT

REF NO: DMV2022/05-02

LOCATION: PRETORIA

SALARY: R211 713 – R249 378 PER ANNUM (LEVEL 06), PLUS BENEFITS

CLOSING DATE: 17 JUNE 2022 @ 15:30

REQUIREMENTS

A Senior Certificate and a Diploma or Degree in Office Management, Public Administration or equivalent qualification.
One to three years’ experience at clerical or senior clerical level.
Knowledge of Relevant legislation, policies, prescripts and procedures.
Information Management and Basic financial /budget management.
Basic knowledge of MS office programs.
Operating switchboard equipment.
Skills: Computer, Interpersonal relations, Telephone etiquette, Customer relations, Office management, Organizational, and Communication.
Personal attributes in Interpersonal relations, Integrity, Courteousness, Responsive, Credibility, Commitment and Loyalty

RESPONSIBILITIES

Provide secretariat support services.
Type documents.
Take minutes during meetings.
Compile and distribute agendas and minutes.
Circulate and collect attendance registers during meetings.
Receive and re-route incoming calls.
Record and relate massages.
Operate and ensure that office equipment is in
good working order.
Coordinate and schedule meetings.
Coordinate the provision of refreshments and water during meetings.
Follow-up with the supervisor regarding scheduled meetings and appointments.
Manage the cancellation and rescheduling of appointments.
Provide records management and filing services.
Ensure the effective flow of information to and from the office.
Receive and register incoming correspondence.
File and safe keep documents in line with the file plan and other relevant regulations and practice.
Register and distribute outgoing correspondence.
Maintain the confidentiality of documents.
Receive clients and visitors.
Provide refreshments to clients and visitors where necessary.
Respond to general enquiries of visitors.
Manage the tidiness of the office.
Provide administrative and logistical support services.
Order stationary for the office.
Serve as a chief user clerk and coordinate the procurement of Office supplies, computer consumables and stationary for the office.
Check invoices for correctness and certify them for payment.
Coordinate the payment of invoices.
Make bookings for venues, accommodation and manage travel arrangements.
Ensure the processing of S&T and overtime.
Collate and compile reports and any other information as requested.
Obtain the necessary signatures on documents.
Scrutinise documents to determine actions.
Manage the leave register and the submission of leave forms for the office.
Monitor budget spending for the office in order to note under and over utilisation.
Collect and coordinate all documents that relate to the budget and funding requirements

POST 2: ADMINISTRATIVE ASSISTANT: OFFICE OF THE DIRECTOR-GENERAL

REF NO: DMV2022/05-03

LOCATION: PRETORIA

SALARY: R211 713 – R249 378 PER ANNUM (LEVEL 06), PLUS BENEFITS

CLOSING DATE: 17 JUNE 2022 @ 15:30

REQUIREMENTS

A Senior Certificate and a Diploma or Degree in Office Management, Public Administration or equivalent qualification.
One to three years’ experience at clerical or senior clerical level.
Knowledge of Relevant legislation, policies, prescripts and procedures.
Information Management and Basic financial /budget management.
Basic knowledge of MS office programs.
Operating switchboard equipment.
Skills: Computer, Interpersonal relations, Telephone etiquette, Customer relations, Office management, Organizational, and Communication.
Personal attributes in Interpersonal relations, Integrity, Courteousness, Responsive, Credibility, Commitment and Loyalty

RESPONSIBILITIES

Provide secretariat support services.
Type documents.
Take minutes during meetings.
Compile and distribute agendas and minutes.
Circulate and collect attendance registers during meetings.
Receive and re-route incoming calls.
Record and relate massages.
Operate and ensure that office equipment is in
good working order.
Coordinate and schedule meetings.
Coordinate the provision of refreshments and water during meetings.
Follow-up with the supervisor regarding scheduled meetings and appointments.
Manage the cancellation and rescheduling of appointments.
Provide records management and filing services.
Ensure the effective flow of information to and from the office.
Receive and register incoming correspondence.
File and safe keep documents in line with the file plan and other relevant regulations and practice.
Register and distribute outgoing correspondence.
Maintain the confidentiality of documents.
Receive clients and visitors.
Provide refreshments to clients and visitors where necessary.
Respond to general enquiries of visitors.
Manage the tidiness of the office.
Provide administrative and logistical support services.
Order stationary for the office.
Serve as a chief user clerk and coordinate the procurement of Office supplies, computer consumables and stationary for the office.
Check invoices for correctness and certify them for payment.
Coordinate the payment of invoices.
Make bookings for venues, accommodation and manage travel arrangements.
Ensure the processing of S&T and overtime.
Collate and compile reports and any other information as requested.
Obtain the necessary signatures on documents.
Scrutinise documents to determine actions.
Manage the leave register and the submission of leave forms for the office.
Monitor budget spending for the office in order to note under and over utilisation.
Collect and coordinate all documents that relate to the budget and funding requirements

POST 3: ADMINISTRATIVE ASSISTANT

REF NO: DMV2022/05-04

LOCATION: PRETORIA

SALARY: R211 713 – R249 378 PER ANNUM (LEVEL 06), PLUS BENEFITS

CLOSING DATE: 17 JUNE 2022 @ 15:30

REQUIREMENTS

A Senior Certificate and a Diploma or Degree in Office Management, Public Administration or equivalent qualification.
One to three years’ experience at clerical or senior clerical level.
Knowledge of Relevant legislation, policies, prescripts and procedures.
Information Management and Basic financial /budget management.
Basic knowledge of MS office programs.
Operating switchboard equipment.
Skills: Computer, Interpersonal relations, Telephone etiquette, Customer relations, Office management, Organizational, and Communication.
Personal attributes in Interpersonal relations, Integrity, Courteousness, Responsive, Credibility, Commitment and Loyalty

RESPONSIBILITIES

Provide secretariat support services.
Type documents.
Take minutes during meetings.
Compile and distribute agendas and minutes.
Circulate and collect attendance registers during meetings.
Receive and re-route incoming calls.
Record and relate massages.
Operate and ensure that office equipment is in
good working order.
Coordinate and schedule meetings.
Coordinate the provision of refreshments and water during meetings.
Follow-up with the supervisor regarding scheduled meetings and appointments.
Manage the cancellation and rescheduling of appointments.
Provide records management and filing services.
Ensure the effective flow of information to and from the office.
Receive and register incoming correspondence.
File and safe keep documents in line with the file plan and other relevant regulations and practice.
Register and distribute outgoing correspondence.
Maintain the confidentiality of documents.
Receive clients and visitors.
Provide refreshments to clients and visitors where necessary.
Respond to general enquiries of visitors.
Manage the tidiness of the office.
Provide administrative and logistical support services.
Order stationary for the office.
Serve as a chief user clerk and coordinate the procurement of Office supplies, computer consumables and stationary for the office.
Check invoices for correctness and certify them for payment.
Coordinate the payment of invoices.
Make bookings for venues, accommodation and manage travel arrangements.
Ensure the processing of S&T and overtime.
Collate and compile reports and any other information as requested.
Obtain the necessary signatures on documents.
Scrutinise documents to determine actions.
Manage the leave register and the submission of leave forms for the office.
Monitor budget spending for the office in order to note under and over utilisation.
Collect and coordinate all documents that relate to the budget and funding requirements

Please forward your applications, quoting the relevant reference number, to the Department of Military Veterans, Private Bag X943, Pretoria, 0001 or hand deliver at Department of Military Veterans corner 328 Festival & Arcadia Streets, Hatfield, Pretoria, 0001.

Applications must be submitted on Z83 Application for Employment Form CLICK HERE TO DOWNLOAD THE EDITABLE FORM and must be fully completed and signed (an unsigned Z83 form will disqualify an application) and should be accompanied by a recently updated, comprehensive CV with contactable referees (telephone numbers and email addresses must be indicated. Only shortlisted candidates will be required to submit certified documents of ID and qualifications on or before the day of the interview. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence to his/her application. Foreign qualifications must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA)

ENQUIRIES: Ms Dineo Masemola Tel No: (012) 765 9454

Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. The Department reserves the right not to make appointment(s) to the advertised post(s). No faxed or e-mailed applications will be considered. Shortlisted candidates may be required to make a presentation to the interview panel and/or undertake a written test. Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful.

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE

APPLICATIONS ARE INVITED FROM SUITABLY QUALIFIED AND EXPERIENCED CANDIDATES TO APPLY THE FOLLOWING VACANT POSITIONS:

POST 1: ADMINISTRATION OFFICER: ACQUISITION

REF NO: 2022/190

LOCATION: BLOEMFONTEIN REGIONAL OFFICE

SALARY: R261 372 PER ANNUM

CLOSING DATE: 03 JUNE 2022 @ 16h00

REQUIREMENTS

A three year tertiary qualification (NQF Level 6) in Supply Chain Management/ Purchasing Management/ Business Management/Finance/Public Administration/ Public Management/Administration.
Relevant experience in Procurement / Supply Chain Management. Experience in Construction or Infrastructure Procurement will be an added advantage.
Knowledge of Supply Chain Management Framework, procurement related legislation and regulations, including the Public Finance Management Act, Code of Conduct for Supply Chain Management Practitioners, Treasury Regulations and Preferential Procurement Policy Framework Act, CIDB Act, CIDB Regulations and CIDB Practice Notes and Guides.
Understanding of government procurement systems and processes within the built environment is essential.
Good verbal and written communication skills, the ability to manage confidential information, advanced interpersonal and negotiation skills, problem solving skills, decision making skills and computer literacy are critical competency areas.
The ability to work and deliver under pressure and within tight time frames is essential.

RESPONSIBILITIES

Execute, facilitate, support, and performance manage the following SCM functions – Demand: Conduct needs assessments by collecting and analysing relevant data, categorizing commodities and confirming availability of funds,
Coordinate and collate business/line functions’ and Regional inputs for procurement plans,
Conduct a market and industry analysis,
Identify/implement preference points system and appropriate goals per commodity in terms of preferential procurement policy objectives,
Oversee; coordinate and advise on the process of drafting Specifications/terms of reference and special conditions of contract.
Acquisitions: ensure that the bid/quotation processes are compliant and fully executed within the requisite legislative and regulatory frameworks and stipulations.
Provide and account for SCM administrative and technical support to All Bid Committees, systems and related structures.
Ensure that procurement source documents are verified, standard bidding documents are compiled, captured and authorized in accordance with departmental policies and procedures and compliant with applicable legislative requirements,
SCM Performance Reporting: Consolidate monthly Regional Offices’ inputs to produce SCM performance reports against the Annual Performance Plan,
Collate data; prepare reports and presentations for management use,
Monitor and report on BBBEE/Preferential Procurement spending in terms of the Department’s targets and report on a weekly/monthly basis on performance against the Procurement Plan.
Risk Management: participate, support and provide assistance in the conduct of the annual SCM
Risk Assessment and development of the SCM risk universe, response plan and quarterly strategic/operational risk reports.
Regularity Audit Support: Coordinate Internal and External Audit engagement processes, steer the SCM response process and provide analysis of audit queries, management responses and Audit conclusions.
Ensure timeous reporting to Treasury and Auditor General (AG).
Perform any other assigned duties in relation to the implementation of the Supply Chain Management system of the PMTE/DPWI

Bloemfontein Regional Applications: The Regional Manager, Department of Public Works, P/Bag X 20605, Bloemfontein, 9300 or hand delivered to 18 President Brandt Street Bloemfontein 9300.

ENQUIRIES: Mr. M Mnyaka Tel No: (051) 408 7369

POST 2: ADMIN OFFICER: DEMAND MANAGEMENT

REF NO: 2022/191

LOCATION: MMABATHO REGIONAL OFFICE

SALARY: R261 372 PER ANNUM

CLOSING DATE: 03 JUNE 2022 @ 16h00

REQUIREMENTS

A three year tertiary qualification (NQF Level 6) in Supply Chain Management/ Logistic or relevant qualification with appropriate experience in Procurement/ Supply Chain Management.
Knowledge of PPPFA, SCM Policy, PFMA and Treasury Regulations, BBBEE Policy, Computer Skills and Financial reconciliation skills.
Good communication skills, written and verbal.
Knowledge of Government procurement systems.
Understanding of advertising process.
Suppliers Database Management, scheduling of the Bid Committees and committee secretarial functions and reporting at regional level.
Drivers license

RESPONSIBILITIES

Compile reports,
Conduct internal procurement research and provide advisory support to Project Managers.,
Works Managers and Project Leaders on procurement processes on Built Environment (Capital and Maintenance),
Serve as Scriber and advice in the Regional Bid Specification and Evaluation Committees.
Open tenders.
Record tenders on the registers.
Screening of tender documents for compliance.
Submit bid documents to the Project Leaders.
Capture adverts and awards on the Government Bulletin.
Knowledge of CIDB prescripts and Departmental Website.
Gather information to resolve audit queries.
Nominate Contractors on the Database.
Compile tender documents, issue tender documents to Contractors.
Record the receipts number for tenders issued, attending site briefing, compile and submit monthly and Quarterly reports.
Act as custodian for all records of awards approved by Supply Chain Management Committee

Mmabatho Regional Applications: The Regional Manager, Department of Public Works, Private Bag X120, Mmabatho 2735 or 810 Corner Albert Luthuli Drive and Maisantwa Streets, Unit 3, Mmabatho, 2735.

ENQUIRIES: Mr. A. Matseke Tel No: (018) 386 5268

Applications must be submitted on Z83 Application for Employment Form CLICK HERE TO DOWNLOAD THE EDITABLE FORM and must clearly capture the requirements for the certification to reflect that applicants must submit application with the following attachment (1) copies of qualifications, (2) identity document and (3) driver’s licence (where applicable) and any other relevant documents, such copies need not be certified when applying for the post. The communication from the HR of the department regarding requirements of certified documents will be limited to shortlisted candidates. Therefore only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR

Note: It is the responsibility of all applicants to ensure that foreign and other qualifications are evaluated by SAQA. Recognition of prior learning will only be considered on submission of proof by candidates. Kindly note that appointment will be subject to verification of qualifications and a security clearance. Faxed or late applications will NOT be accepted. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Should you not have heard from us within the next 3 months, please regard your application as unsuccessful.

DEPARTMENT OF SPORT, ARTS AND CULTURE (DSAC)

APPLICATIONS ARE INVITED FROM SUITABLY QUALIFIED AND EXPERIENCED CANDIDATES TO APPLY THE FOLLOWING VACANT POSITIONS:

POST 1: ADMINISTRATION OFFICER

REF NO: DSAC-02/05/2022

LOCATION: PRETORIA

SALARY: R261 372 PER ANNUM

CLOSING DATE: 03 JUNE 2022 @ 16h00

EMPLOYEMENT TYPE: FIXED TERM CONTRACT UP TO 31 MARCH 2024

REQUIREMENTS

An appropriate National Diploma or Bachelor’s Degree in Public Management and Administration/ Public Administration or equivalent qualification;
Knowledge and understanding of Public Service Regulations, Public Service
Act, Public Finance Management Act and Treasury Regulations;
1-2 years relevant experience;
Planning and Organising skills;
Communication Skills;
Problem solving skills;
Documents Management skills;
Office Management Skills;
Computer Literacy Skills;
Project Management Skills;
Monitor the workflow in the office.
Implement and maintain an electronic document management system to enable easy tracking of all incoming and outgoing correspondence;
Basic Financial Management Skills;
Interpersonal Skills;
Time Management Skills.

RESPONSIBILITIES

Process all incoming and outgoing correspondence: Respond to enquiries received from internal and external stakeholders;
Ensure outgoing correspondence is recorded, distributed and tracked appropriately. Provide an
efficient and effective administrative support to the unit;
Ensure the safekeeping of all documentation in the unit in line with relevant legislation and policies;
Ensure the effective flow of information and documentation to and from the unit; File all documents for the unit;
Draft documents as required;
Coordinate with and advise Project Managers regarding engagements with the
DDG and Implementing Agencies.
Attend to all logistical arrangements for the Unit: Operate and ensure that office equipment are in good working order;
Make the necessary logistical arrangements and distribution of notices, minutes and agenda for meetings, and take minutes at meetings;
Facilitate travel logistics/arrangements;
Order stationery and other office equipment on a regular to ensure operational productivity.
Provide administrative support services with regard to financial administration:
Ensure that all advances and claims for the unit are done within the specific time frame set out in the S&T policy;
Ensure that the petty cash is managed as per the petty cash policy;
Ensure that any procurement is done as per departmental procurement policy.

Application should be sent by email to: [email protected]

ENQUIRIES: Ms N Ngcama Tel No: (012) 441 3430

Applications must be submitted on Z83 Application for Employment Form CLICK HERE TO DOWNLOAD THE EDITABLE FORM and should be accompanied by a recent comprehensive CV; with three contactable referees (telephone numbers and email addresses must be indicated); Applicants must submit copies of qualifications (Matric certificate and other educational qualifications), Identity Document and Drivers licence (where required). Such copies need not be certified when applying for a post.

Only send documents related to the requirements in the advert. Failure to submit the required documentation will automatically disqualify applications. Foreign qualifications must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Must be a South African citizenship or a Permanent Resident; All non-SA citizens must attach a certified copy of proof of permanent residence in South Africa. If an applicant wishes to withdraw an application, it must be done in writing. Correspondence will be limited to shortlisted candidates only. Only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from the Department in that regard. Shortlisted candidates will be subjected to personnel suitability checks and the successful candidate will have to undergo full security vetting. The appointment will be subject to positive vetting results. We encourage all applicants to declare any criminal and or negative credits records. Short-listed candidates must avail themselves for an interview on a date, time at the venue/ method to be determined by the Department.

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