Reference number: DLSD/19/20/26/02
Salary: R237 453 – R279 708 per annum (Level 05)
Centre: Armscor Building, Erasmuskloof, Pretoria
Requirements
Grade 12 (NQF Level 4) or equivalent.
No experience required. Special requirements (Skills needed): Proficiency in Microsoft, Office suits, Excel.
Professional attitude and appearance.
Solid written and verbal communicationskills.
Excellent organisational skills.
Good etiquette, sound organizational skills, High level of reliability, ability to act with tact and discretion.
Duties
Provide a secretarial/receptionist support service to the Director.
Receive telephonic calls and refers the call to the correct role players if not meant for
the relevant Director. Record appointments and events on a diary.
Type documents for the Director and other staff within the unit.
Operate office equipment e.g. Fax machine, scanner and photocopier.
Record appointments and events.
Provide secretarial support services to the Director, liaise with
travel agencies to make travel arrangements.
Check the arrangements when relevant documents are received.
Arrange meetings and events for Director and staff in the unit.
Identifies venues, invite roles players, organize refreshments, sets up for scheduled meeting and events. Process the travel and subsistence claims for the Director.
Process all invoices that emanates from the activities of the work of the Director. Record basic minutes of the
meetings of the Director where required.
Draft routine correspondence and reports.
Do filing of documents for the Director and the unit where necessary.
Administer matters like leave registers, telephonic accounts and attendance
register.
Receive, record and distribute all incoming and outgoing documents
etc. Handle the procurement of standard items like office refreshment for the
Director.
Collect all relevant documents to enable the Director to prepare for
meetings.
Remain up to date with regards to prescripts / policies and
procedures applicable to her / his work environment to ensure efficient and
effective support to the Director.
Study relevant Public Service and the
departmental prescripts / policies and other documents to ensure that the
application thereof is understood properly.
Remain abreast with the procedures and processes that apply in the office of the Director. Prepare
briefing and notes for the Director as required. Keep manual filing system for
the Director.
Maintain an electronic document management database
Enquiries
Col E.O. Mothupi Tel No: (012) 355 5383, Lt Col A. Everitt Tel No: (012) 355
5334
Applications
Department of Defence, Directorate Legal Services Division, Private Bag X161,
Pretoria, 0001 or may be hand delivered at Armscor Building, Corner Nossob
and Boeing Street, Erasmuskloof, Pretoria or email to
Mafemo.Majutla@dod.mil.za