Salary: R338 106 per annum
Centre: Stikland Hospital
Requirements
Minimum educational qualification: An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 (a certificate of
completion should be provided).
Experience: Appropriate experience in rendering secretarial and/or administrative support services to management or senior management.
Inherent requirements of the job: Valid (Code B/EB) driver’s licence.
Ability to work under pressure and meet tight deadlines.
High level of professionalism, integrity, diplomacy and confidentiality.
Competencies (knowledge/skills): Advanced MS Office skills (Word, Excel, Outlook, PowerPoint).
Excellent written and verbal communication.
Minute-taking, report writing and document management proficiency.
Strong organisational, planning, coordination, project management and time management skills.
Knowledge of government protocol, administrative procedures, correspondence standards, POPIA, MISS, National Archives Act, Treasury
Regulations and SCM processes.
Interpersonal, stakeholder liaison and problem-solving skills.
Ability to exercise discretion, sound judgement and maintain confidentiality.
Duties
Provide executive secretarial and strategic diary management support to the CEO, including managing competing diary demands, meeting logistics and
preparation of briefing packs.
Facilitate high level stakeholder liaison, including interaction with CD/HOD offices, senior government officials and external partners while ensuring adherence to protocol.
Renders administrative support services and manage confidential documents and information flow, ensuring
compliance with POPIA, MHCA and departmental records management requirements.
Provides support to manager regarding meetings, events and projects, and track project deliverables.
Support the CEO with the administration of the budget and track spending.
Provide office administration and people management support, including leave tracking, performance
management coordination, supplies/asset control and general office systems management.
Remain abreast of the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application
thereof is understood properly.
Manage medico-legal and medical record requests by processing applications from attorneys, general practitioners, SAPS, and assurance companies, including RAF 1 forms, medical reports, anpatient records.
Enquiries
Ms L van der Berg Tel No: (021) 940-4402
Applications
Applications are submitted online via http://www.westerncape.gov.za/health-jobs
(click “online applications”).