Judge’s Secretary

Reference number: 2026/45/OCJ

Salary: R338 106 – R398 277 per annum (Level 07)

Centre: KwaZulu Natal Division of The High Court: Pietermaritzburg

Applicants should be in possession of an LLB Degree or a minimum of 20
modules completed towards an LLB, BA / BCom Law degree.
A minimum of one (1) year secretarial experience.
A valid driver’s license will serve as an added advantage.
All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.
Skills and competencies: Good communication skills (verbal and written), administration and organisational skills, exceptional interpersonal skills, ability to meet strict deadlines and to work under pressure, attention to detail, customer service skills and excellent typing skills including Dictaphone research capabilities

Render Secretarial support to the Judiciary, diarise the appointments and
meetings of the Judge, type and file the judgments, ensure the judgments that
are handed down (delivered), signed draft orders granted in court or virtually
are sent to the Typist for scanning, upload unto Case-lines/Court-Online and
the Library, ensure that all visitors are received, screened and their queries are
attended to, record all incoming and outgoing documents, order and collect
stationery for the Judge, provide support functions to Civil, Criminal and review
matters/courts and case allocations in chambers, collect the files before the
commencement of a Criminal matter from the Registrar’s office at the Criminal
section keep update the register of reviews and sign on receipt to return the
reviews to the Clerk, ensure that the register/template of the reserved
judgement is updated and notify the Statistics Officer and the office of the
Judge President when judgment has been handed down, ensure that the
transcribed judgements from transcribers reach the Judges for approval and
signature.
Prepare court rolls for Opposed Motion and Urgent Court and
distribute to stakeholders, ensure that the Heads of Arguments from various
stakeholders are available to the Judge as per the filing that was done, provide
support functions to civil / criminal courts. Administer the correct Oath ID or
declaration in court, when required, ensure that the bench book of the Judge
is prepared and files are taken by Ushers to Court before the commencement
of the proceedings, ensure that all stakeholders involved are present in court
before commencement of proceedings, ensure that all cases are called on
record as per the court roll by means of calling the case number and the parties’
names, before a Judge can allow parties to start with their matters, ensure that
in the Criminal Court exhibits are handled, controlled and noted professionally,
provide general administrative support to the Judiciary, ensure that all the
travel, accommodation arrangements are in order and attend to sign the
documents for approval, ensure that the Judge’s logbook is submitted on or
before the 5th of every month to the Transport Officer, ensure that the car is
booked for either maintenance and service, receive the pre-authorisation for
the Judge’s vehicle, remind Judge of the invoices so that the submission of the
S&T claims can be processed, ensure the submissions of Cell phone and 3G
data claims for process purposes, ensure that all updates on the loose leafs in
the Judges library are attended to

Technical Related Enquiries: Mr MN Zondi Tel No: (033) 345 8211
HR Related Enquiries: Ms SZ Mvuyana Tel No: (031) 4931723

Applications can be sent via email to 2026/45/OCJ@judiciary.org.za