Procurement Co-Ordinator

• Problem Solving
• Problem Solving
• Communication 

Responsibilities

Financial Metrics/Operational Duties

• Process and issue purchase orders based on approvals.
• Ensure that all purchase orders are accurate, complete, and comply with internal policies.
• Track the status of open orders and follow up with suppliers to ensure timely delivery.
• Assist in identifying and evaluating suppliers based on cost, quality, and reliability.
• Communicate with suppliers to request quotes, confirm orders, and resolve any issues related to deliveries or invoicing.
• Assist in monitoring inventory levels to ensure an adequate supply of materials and avoid stockouts.
• Coordinate with warehouse staff to ensure smooth flow and storage of goods.
• Maintain accurate procurement records, including supplier information, contract details, and order histories.
• Update and manage the procurement database, ensuring timely and accurate information is available for reporting.
• Coordinate with the finance department to ensure timely payment to suppliers.
• Assist in preparing reports on procurement activities, including budget forecasts, purchase order status, and supplier performance.
• Track procurement metrics and suggest improvements based on data analysis.
• Ensure procurement activities are compliant with company policies, legal requirements, & industry standards.
• Manage BEE-compliant suppliers as per the company’s BEE strategy and maintain a supplier base that meets required BEE ratings.
• Work closely with other departments, such as finance, warehousing, sales and operations, to ensure the smooth flow of procurement processes.
• Provide support to the Line Manager and collaborate with the sales and the sales administration team.
• Assist with Ad Hoc tasks as required.

People

•  Performance must be tracked by yourself, and the onus is place on you to set-up performance review meetings with the Line Manager.

Compliance, risk and quality

• Ensure 100% compliance with company policies and procedures.
• Adhere to 100% compliance with health and safety regulations.
• Ensure 100% compliance with relevant laws and regulations.
• Save all work, templates, and records monthly and yearly for audit, enquiry, or investigation purposes.
• Produce high-quality, neat, logical, and easy-to-follow work/templates/financial models with substantiated facts and no numbers in formulas.
• Save and back up final versions and documents chronologically.
• Declare all gifts and avoid accepting kickbacks, reporting any instances immediately.
• Declare any conflicts of interest upfront.

Growth and new markets/products

• Assist with projects as directed.
• Follow measures and steps to achieve short, medium, and long-term company goals.
• Develop and maintain key customer relationships.

Qualifications

• A minimum of 1 -2 years’ experience within a procurement, purchasing, or administrative support roles. 
• Must have a valid South African driver’s license.  
• Proficiency in procurement software and Microsoft Office Suite (Excel, Word, PowerPoint).

Winning Form was founded in 1987 and has since grown to become a prominent brand in South Africa. Over the years, Winning Form has expanded to include four other companies, SplashOut, Star Merchant, Star Bar & Café and Racing Distribution, making it a large and dynamic brand with a wide range of expertise. 

The Winning Form Group has created an environment where our Team can thrive. We believe in fostering a culture of collaboration, innovation, and excellence. Our Team is made up of talented individuals who are passionate about their work and committed to delivering the highest quality results. 

As a part of our Team, you will have the opportunity to work on exciting projects, collaborate with Team Members from different areas of the business, grow with our development plans and contribute to the success of the Wining Form Group.