Administrative Officer: DG Support

Reference number: DOTP 80/2026

Salary: R338 106 - R398 277 per annum (Level 07)

Centre: Department of the Premier, Western Cape Government

An appropriate tertiary qualification (National Diploma/B-Degree or higher); a minimum of 3 years' work experience.
Competencies: Participation in the recruitment and selection of employees; Motivate train and guide employees.
Manage the performance, evaluation and rewarding of employees; Monitor information capacity building; Promote sound labour relations; Maintain discipline; Give direction to and manage policy issues with regard to the functions of the component under his / her command; Allocate duties to employees, monitoring outcomes and instituting the necessary corrective measures to address deviations from standards; Determine workflow requirements; Knowledge and understanding of information systems that aid in the management of knowledge and information pertaining to the line function; Knowledge of operational management practices; Knowledge and understanding of procurement and tendering processes; Knowledge and understanding of modern systems of governance and administration; Knowledge and understanding of public service procedures, processes and systems; Knowledge and understanding of the regional and local political, economic and social affairs impacting on the provincial government of the Western Cape; Knowledge and understanding of Constitutional, legal and institutional arrangements governing the South African public sector; Knowledge and understanding of public finance, human resources and discourse management processes; Knowledge and understanding of the Public Finance Management Act, National and Provincial Treasury Regulations, other financial policies, prescripts, directives and collective agreements; Knowledge and understanding of the policies of the government of the day. Skills: Numeracy, Literacy, Computer Literacy. Language skills: Other; Computer literacy; Organising; problem-solving; Ability to perform routine tasks; Interpersonal skills; Ability to speak at least two of the official languages of the Province; Excellent report writing skills and excellent minutetaking skills.

Draft submissions, reports, minute-taking and correspondence for the component; Render general administrative support to the component; Collate and consolidate inputs into policies, strategic and operational plans, guidelines, frameworks and other documents, as required; Assist with the coordination of parliamentary questions.
Liaise with the Information Technology (IT) department regarding faulty electronic equipment as well as installation of new equipment; Liaise with the Department of Infrastructure with regard to faulty equipment, moving, repairs and/or fixtures; Liaise with telecom component with regard to the installation of new telephones and/or faulty telephones; Coordinate and arrange GG vehicle as needed.
Administrative processes; Actively participate in and provide inputs into the development, enhancement and implementation of administrative processes to improve the effectiveness and efficiency of the component’s functioning; Guide, advise, and build the capacity of relevant stakeholders in adhering to new and improved administrative processes; Track deadlines and due dates, and issue timely reminders to relevant stakeholders of tasks/feedback/information that is required in terms of the line function; Writing memos and letter; Compile and maintain relevant data-bases; Administrative duties related to finance, procurement and assets of the Directorate; Assist with secretarial functions; Keep stock of stationary; Maintain photocopiers/binders; Disposal of archival material in line with archive instructions and assets.

Ms Nozipho Maholwana Tel No: (021) 483 4211

Only applications submitted online will be accepted. To apply submit your
application online only: via http://www.westerncape.gov.za/jobs or
https://westerncapegov.erecruit.co