Requirements

The applicant must be in possession of a Senior Certificate or equivalent
qualification; The ideal candidate must have a good understanding of the
operation of the Public Sector; Good interpersonal relations; Good
communication skills (written and verbal); Good telephone etiquette; Computer
literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook); Ability to think
clearly and concisely, be friendly, confident, work independently; Ability to work
under pressure; Ability to multi-task and cope with a high workload; General
office management; Willingness to learn quickly; Accuracy and be adaptable;
Planning and organisational skills.

Duties

The successful candidate will be responsible for Secretarial and general
administrative support services to the manger; Maintaining a professional
relationship with internal and external stakeholders and serve as a direct point
of contact for visitors; Taking responsibility for the general organisation, tidiness
and image of the Office of the manager; Handling, screening and managing
incoming and outgoing telephone calls, taking messages and routing
telephone calls to the manager or relevant units ensuring the efficient flow of
information; Managing and coordinating the diary of the manager; Facilitating
logistical arrangements for meetings, workshops and appointments; Making
arrangements for the manager work-related travel itinerary by coordinating
transport, accommodation requirements, compiling, reconciling subsistence
and travel claims; Maintaining a document management in an orderly filing
system (electronically and manually); Managing all documents, receiving,
recording, screening, quality assuring, filing and dispatching all documents
(submissions and memorandums); Quality assuring submissions and reports;
Assisting with the consolidation of the Directorate’s/ Chief Directorates reports;
Providing secretariat support during meetings and drafting minutes as required;
Performing other work related duties as delegated.

Enquiries

: Ms M Mahape Tel No: (012) 357 3291/ Ms N Kumalo Tel No: (012) 3573 3398

Applications

Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The
Department of Basic Education, 222 Struben Street, Pretoria or you can email
your applications LowerApplications@dbe.gov.za

Z83 application form: Download the latest Z83 form