Government Printing Works (GPW) invites suitably qualified applicants to apply for their New Personal Assistant Vacancies (X3 Posts). The closing date for applications is the 26th September 2023
POST 32/29: PERSONAL ASSISTANT REF NO: GPW 23/79 (X3 POSTS)
- SALARY: R294 321 per annum
- CENTRE: Pretoria
REQUIREMENTS:
- National Diploma at NQF Level 6 as recognized by SAQA) in Office Administration/ Public Administration/ Public Management/ Office Management and Technology.
- A minimum of one year experience in rendering secretarial, clerical, and administrative support services to Senior Manager
DUTIES:
- Provides a secretariat/ receptionist support service to the manager.
- Receives telephone calls in an environment where, in addition to the calls for the senior manager, discretion is required to decide to whom the call should be forwarded.
- In the process the job incumbent should finalise some enquiries.
- Performs advanced typing work. Operates and ensures that office equipment, e.g. fax machines and photocopiers, are good working order.
- Records the engagements of the senior manager. Utilises discretion to decide whether to accept/decline or refer to other employee’s requests for meetings, based on the assessed importance and urgency of the matter.
- Coordinates with and sensitises/advice the manager regarding engagements; and compiles realistic schedules of appointments.
- Renders administrative support services. Ensures the effective flow of information and documents to and from the office of the manager.
- Ensures the safekeeping of all documentation in the office of the manager in line with relevant legislation and policies.
- Obtains inputs, collates and compiles reports. Progress reports; Monthly reports; Management reports.
- Scrutinizes routine submissions/reports and make notes and/or recommendations for the manager.
- Responds to enquiries received from internal and external stakeholders. Drafts documents as required. Does filling of documents for the manager and the unit where required.
- Collects, analyses and collates information requested by the manager. Clarifies instructions and notes on behalf of the manager.
- Ensures that travel arrangements are well coordinated. Prioritizes issues in the office of the manager.
- Manages the leave register and telephone accounts for the unit. Handles the procurement of standard items like stationery, refreshments etc for the activities of the manager and the unit; and obtains the necessary signatures on documents like procurement advice and monthly salary reports.
APPLICATIONS:
Applications must be submitted using the New Z83 application form obtainable here
All fields in the New Z83 form, must be completed and signed. Furthermore, a comprehensive Curriculum Vitae (CV) must also be attached. Failure to attach the completed Z83 and the Curriculum Vitae (CV) will result in disqualification.
Applications should be forwarded to:
The Branch: Human Resources, Government Printing Works, Private Bag X85, Pretoria, 0001 or be hand delivered to: 149 Bosman Street, Pretoria.
DOWNLOAD THE NEW Z83 APPLICATION FORM HERE
ENQUIRIES: Ms. L Pale / Ms. V Maja, Human Resources Tel No: (012) 764 3976 /012 764 3912
CLOSING DATE: 26 SEPTEMBER 2023
GPW Personal Assistant Vacancies
EDUPSTAIRS IS A REGISTERED NON-PROFIT ORGANISATION NPO No: 232 – 182, PUBLIC BENEFIT ORGANISATION (PBO): 930066984. EDUPSTAIRS DOES NOT, IN ANY WAY OR FORM, SOLICIT MONEY OR CV’S FROM PEOPLE FOR JOBS. PLEASE BE AWARE OF PHONY JOB POSTINGS AND RECRUITMENT FRAUD. FOR MORE INFORMATION VISIT OUR SCAM/FRAUD ALERT PAGE HERE
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