Reference number: ODG-018
Salary: R338 106 per annum (Level 07)
Centre: Sunnyside, Pretoria
Requirements
• Senior Certificate with a Secretarial Certificate or Diploma.
• 1-2 years' Experience in a Secretarial or Office Management Environment.
Key Requirements:
• Experience performing advanced typing, minute-taking and record-keeping.
• Experience managing diaries, scheduling appointments and coordinating meetings.
• Experience drafting routine correspondence, briefings and reports.
• Experience in managing travel arrangements, accommodation and claims processing.
• Experience handling procurement of office requirements and monitoring office expenditure.
• Experience providing highlevel reception and telephone management with discretion.
• Ability to collate and scrutinise submissions and prepare briefing notes and agendas.
• Good organisational, communication and interpersonal skills; attention to detail
Duties
• Receive calls, perform advanced typing and operate office equipment; finalise enquiries and manage telephone discretion.
• Compile realistic schedules of appointments and coordinate engagements.
• Ensure flow and safekeeping of documents; collate progress, monthly and management reports; draft routine documents.
• Prepare meeting packs, record minutes/decisions, follow-up on actions and prepare briefing notes for the manager.
• Collect and coordinate documents related to the manager's budget; monitor expenditure and assist with MTEF inputs.
• Arrange travel, accommodation and meeting logistics; procure stationery and ensure the office is properly furnished.
• Maintain filing systems, manage document safekeeping and retrieve documentation for audits.
Enquiries
Ms U Pitse Tel No: (012) 394 1563 / L Mdashe Tel No: (012) 394 3103 / V Mazibuko Tel No: (012) 394 5608
Applications
Applications can be submitted: Via e-mail to applications@thedtic.gov.za (Ref no. must appear in subject-line – if no reference no. is provided the application may not be considered), by post to The Director: Human Resources Management, Private Bag X84, Pretoria, 0001; Hand-delivered to the dtic
Campus, corner of Meintjies and Robert Sobukwe Streets, Sunnyside, Pretoria.